Recording working hours, leave requests, personnel documents – in many companies this is either done in analog form or at most with the help of Excel. “We’ve always done it this way” is often the motto.
But especially in times of crisis, it can be worth looking into HR digitization. After all, it is not uncommon for digital working time recording, for example, to save several €10,000 – per month, mind you.
Read this blog post to find out how this works in detail and then find out what savings potential there is for your company.
Recording working hours digitally? Many companies are reluctant to introduce such software
Personnel documents are still stowed away in cabinets, vacation requests are filled out and processed on paper, and working hours are documented on paper or in Excel.
This is a tremendously tough and, above all, time-consuming matter that involves a huge amount of administrative work. Manpower is unnecessarily wasted on repetitive and non-value-adding activities. This is despite the fact that these processes can be automated using flexible software solutions.
Many companies shy away from the supposed effort involved in introducing a digital solution. After all, the manual recording of hours worked is quick and easy, isn’t it?
Manual Time & Attendance is small-scale and time-consuming – resulting in costs of more than €3,500 per day for a medium-sized company
A closer look reveals that the supposedly cost-effective solution can often become a cost driver. The following aspects in particular are often neglected:
- Effort of manual recording
- Rounding by the employees
- Post-calculation by the back office
All in all, this adds up to several minutes of work. Valuable working time that could be put to better use.
In a company with 500 employees and an imputed hourly rate of € 40.00, this results in a cost block of more than € 3,500.00 – per day!
These hidden costs are avoided by digital Time & Attendance, so that the introduction of appropriate software quickly pays for itself and leads to long-term savings.
The introduction of a digital time recording system makes it possible to record working and break times conveniently and to the minute within seconds with a single click via various channels. This not only eliminates the need for rounding when recording, but also the post-calculation, as the software takes over this task. Lean and automated processes take the pressure off HR managers, allowing them to focus on more important tasks.
Say goodbye to paperwork and manual time clocks - the right software solution streamlines HR processes and directly involves individual employees
A powerful solution offers much more than the classic digital time clock: working time models, break times, absences, core working times, flexitime models should be able to be implemented individually. A modern software solution also calculates surcharges completely automatically without the need for time-consuming manual post-calculation.
Flexibly definable workflow functions automate HR processes and integrate employees. Digital requests for leave, flexitime, business trips, training or booking corrections are submitted digitally by employees in an intuitive interface and then go through a customizable approval process.