Over 1,700 customers
already rely on ZMI.
Challenges
Service companies are facing growing challenges in the area of time tracking and HR processes. Legal requirements demand complete, legally compliant and traceable recording of working hours, breaks and rest periods. At the same time, manual processes and isolated solutions are a burden on HR departments and managers. Excel lists, paper forms and a lack of real-time transparency lead to high administrative costs, errors and a lack of overview of working hours, overtime and absences. Modern working models such as working from home, mobile working and flexible work locations further exacerbate this situation, as it is becoming increasingly difficult to track working hours clearly and fairly. In project-, mandate- or customer-oriented activities, working hours not only have to be recorded, but also correctly allocated and economically evaluated. A lack of transparency makes billing, project management and capacity planning more difficult.
The right solution for a wide range of service companies
Time tracking with terminals, app & web
ZMI enables working time recording exactly where it occurs: via stationary terminals in the office or company, via employee self-service or mobile with the ZMI – App. This allows classic office working hours to be mapped as well as mobile assignments at the customer’s premises or at changing locations. Additional functions such as digital driver’s license control can be easily integrated into existing processes and documented in an audit-proof manner.
Project & order time recording
Especially in the service environment, it is crucial to assign working times transparently to projects, orders or customers. With ZMI, employees record their times directly for specific projects or activities. This creates a clear basis for post-calculation, billing and controlling – whether in consulting, law firms, facility management or technical field service. Managers maintain an overview of expenditure, efficiency and capacity utilization at all times.
ZMI - Planner: Digital resource and shift planning
With the ZMI – Planner, service companies plan their employees efficiently according to location, task or availability. Overstaffing and understaffing are identified at an early stage and changes can be implemented quickly – ideal for project-related work, on-call duty or changing customer orders.
Digital sick notes with eAU
The electronic certificate of incapacity for work (eAU) is fully integrated into ZMI. Sick notes are processed digitally and are immediately available to the HR department – without paper, without media disruptions and with clear documentation.
Access control & security
With ZMI access control, buildings, areas or sensitive zones can be specifically secured. Access rights can be assigned on a role or time basis and ensure security, traceability and clear responsibilities – especially in office, technical or administrative areas.
Special features for service companies
- Flexible use: For office work, field service, shift work or project-related activities
- Mobile use: ZMI - App for mobile employees with smartphone or tablet
- Transparent planning: clear overview of assignments, times and availability
- Legally compliant: GDPR and GoBD-compliant time tracking
- Scalable: Suitable for small service providers as well as larger organizations
- Integration: Seamless transfer to payroll and HR systems
ZMI - Ecosystem: integrations and partnerships
Open for your processes: ZMI grows with your requirements. Thanks to numerous REST and CSV interfaces, you can seamlessly integrate payroll programs, ERP systems and BI tools such as Power BI or DATEV. Whether importing personnel, exporting time and project data or live data for dashboards – our flexible architecture ensures that information arrives where you need it. This allows you to automate workflows, speed up reporting and avoid duplicate entries. The result: less effort, faster billing, better decisions.
Even more functions for every requirement
- Software Made in Germany
- GDPR-compliant
- Requirements of the ECJ and BAG on the time recording obligation
Mobile booking tool
always and everywhere with you.
Security
Work flexibly and transparently with the ZMI – WebClient.
Cloud-based time tracking – test it now.
Your requirements, our solutions
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Frequently asked questions
Answers to your most important questions
Is ZMI also suitable for very different areas of activity?
Yes, ZMI has a modular structure and is specially designed to map different working time models in one system – from classic office jobs to mobile field service.
Can project, mandate or client-related times be recorded with ZMI?
For consultancies, IT service providers, law firms and finance and insurance companies in particular, project or mandate-related time tracking is crucial. With the ZMI – Auftrag module, ZMI enables the structured allocation of working times to projects, orders, mandates or customers. This creates a reliable basis for billing, controlling, post-calculation and profitability analyses.
How does time tracking work when working from home, mobile working and in the field?
Flexible working models such as working from home, mobile working or field service place high demands on transparency and traceability. With the mobile and location-independent ZMI – App time tracking, employees can record their working hours easily and correctly – regardless of where they are working. The data is then available in real time.
Which additional functions are particularly relevant for service providers?
In addition to time tracking and planning, service providers benefit in particular from eAU, access control and integrated driver’s license control.
Can time tracking be combined with shift planning?
Yes, because integrated planning is crucial, especially in service companies with changing projects, shifts or seasonal assignments. ZMI combines digital time tracking with intelligent staff deployment and shift planning so that planned and actual working times can be transparently compared. This facilitates capacity planning, reduces overload and ensures efficient use of resources.
Question not answered?
Would you like to find out more about the solutions from ZMI?
My team and I will be happy to advise you!
– Markus Welsch (Head of Sales)
