Over 1,700 customers
already rely on ZMI.
Challenges
Retail companies face the daily challenge of efficiently managing changing staff assignments, different working time models and seasonal fluctuations. Whether sales floor, warehouse, administration or branch network – employees often work in shift systems, part-time models or with flexible working hours. At the same time, legal requirements for recording working hours must be complied with, bonuses must be calculated correctly and absences must be compensated for at short notice. Without digital support, manual efforts, a lack of transparency and planning uncertainties quickly arise.
The right solution for retail companies
Time tracking with terminals, app & web
With stationary time recording terminals in the store or warehouse, the employee self-service for administration and the ZMI – App for mobile employees, ZMI offers maximum flexibility. Working times are recorded precisely and are available in real time – across all locations and legally compliant.
ZMI - Planner: Flexible staff scheduling
The ZMI – Planner enables the digital planning of shifts and assignments across all branches. Overstaffing and understaffing are automatically detected so that peak times, promotion weeks or seasonal peaks can be optimally covered. Part-time and temporary staff can also be easily scheduled.
Payroll interfaces & reporting
The recorded working times are automatically transferred to common payroll systems such as DATEV, Sage, HS – Hamburger Software, Lexware, VOCUS or SAP. This eliminates manual transfers and duplicate data entry. Comprehensive evaluations and statistics provide detailed insights into staff hours, shift distribution and capacity utilization – differentiated by branch, department or time period. This creates a reliable basis for decision-making for branch management, regional management and controlling.
Access control for branches & storage areas
With ZMI access control, sales areas, warehouses, offices or sensitive areas can be specifically secured. Access rights can be assigned based on role and location so that only authorized persons are granted access.
Digital sick notes with eAU
The electronic certificate of incapacity for work (eAU) is directly integrated. Sick notes are processed digitally and are immediately available to the HR department and branch management – fast, transparent and paperless.
Special features for retailers
- Cross-branch management: multi-client capability for multiple locations
- Flexible working time models: full-time, part-time, mini-jobs, shift work
- Automatic surcharge calculation: night, weekend or public holiday surcharges
- Digital planning: needs-based, tariff-compliant and transparent staff scheduling across all branches
- Transparent reports: evaluations by branch, department or time period
ZMI - Ecosystem: integrations and partnerships
Open for your processes: ZMI grows with your requirements. Thanks to numerous REST and CSV interfaces, you can seamlessly integrate payroll programs, ERP systems and BI tools such as Power BI or DATEV. Whether importing personnel, exporting time and project data or live data for dashboards – our flexible architecture ensures that information arrives where you need it. This allows you to automate workflows, speed up reporting and avoid duplicate entries. The result: less effort, faster billing, better decisions.
Even more functions for every requirement
- Software Made in Germany
- GDPR-compliant
- Requirements of the ECJ and BAG on the time recording obligation
Mobile booking tool
always and everywhere with you.
Security
Work flexibly and transparently with the ZMI – WebClient.
Cloud-based time tracking – test it now.
Your requirements, our solutions
Find suitable solutions easily with the quick check
Which areas would you like to digitize?
How would you like to record your working hours?
Do you have an IT and server infrastructure?
Frequently asked questions
Answers to your most important questions
How does ZMI support demand-oriented staff scheduling in retail?
ZMI enables staff scheduling in retail, tailored to actual staff requirements. Stores plan flexibly, taking into account employees’ qualifications and target times. This reduces overstaffing and understaffing and ensures optimum service quality with controlled personnel costs.
Can surcharges be calculated automatically?
Yes, night, weekend and public holiday bonuses are calculated based on rules and transferred directly to the payroll interface.
Is ZMI also suitable for multiple branches?
Yes, thanks to multi-client capability, several locations can be managed centrally. This enables centralized control with decentralized responsibility in the branches. Staff scheduling, working hours and personnel costs are displayed transparently across all locations and can be compared.
How does ZMI support store managers and employees in their day-to-day business?
ZMI simplifies operational management in retail with digital staff scheduling and time tracking on a PC, app or terminal. Store managers benefit from digital planning processes, clear time overviews and less administrative work. Employees receive planning security and transparency regarding working hours and time accounts for greater efficiency and employee satisfaction in store operations.
How can sick notes be managed digitally and efficiently in retail?
With the integrated retrieval of electronic sick notes (eAU), the entire process relating to sick notes is mapped digitally and without media discontinuity. Employees report their incapacity for work to their employer, while the electronic certificate of incapacity for work (eAU) is automatically retrieved from the statutory health insurance fund and documented by the system.
Question not answered?
Would you like to find out more about the solutions from ZMI?
My team and I will be happy to advise you!
– Markus Welsch (Head of Sales)
