Over 1,700 customers
already rely on ZMI.
Challenges
Pool operators and swimming pools face particular challenges when it comes to recording working hours. Everyday life is characterized by shift work, weekend and public holiday work, seasonal staff in indoor and outdoor pools, short-term changes to duty rosters and different roles such as lifeguards, cashiers or technical management. Working hours, overtime and deployment times must be documented in a transparent, comprehensible and TVöD-compliant manner, especially in municipal swimming pools and public sector companies. At the same time, HR managers expect clear personnel time recording in pool operations that does not further complicate the operation of indoor and outdoor pools or leisure pools. A lack of transparency, manual processes and inconsistent recording systems cost time, increase the coordination effort and increase the risk of errors.
A solution that meets the organizational requirements of pool operators.
Seamless integration
ZMI’s time tracking system can be easily connected to common payroll systems such as AKDB or solutions such as VOCUS Lohn or DATEV. This means that working times and absences are transferred directly to payroll accounting without any additional effort – transparently, without errors and without duplicate data entry.
Flexible for all areas
ZMI supports time tracking and staff scheduling in all areas of pool operations. Whether indoor pool, outdoor pool or leisure pool, whether lifeguards, cashiers or technical staff. Different working times, shift models and locations can be clearly mapped and centrally managed.
Digital staff scheduling
Complex models with qualifications, minimum staffing levels or special regulations are mapped transparently and can be planned with just a few clicks. This reduces errors, increases planning quality and saves a lot of time.
Stationary hardware, mobile terminals or native app
Recording works either via mobile recording hardware with an M2M SIM card or via a mobile app. This means that even branch offices without a stable network connection can reliably document their working times, as the app is offline-capable and data is automatically synchronized when a connection is established. In addition, regular driver’s license checks can be carried out and documented in an audit-proof manner.
GoBD & GDPR compliance
ZMI fulfills all legal requirements for proper working time recording. All data is stored in a tamper-proof manner and is documented in an audit-proof manner – GoBD-compliant and therefore auditable. At the same time, the solution guarantees the highest standards of data protection in accordance with the GDPR, including role-based access and encrypted transmission.
Transparency & traceability
Managers and HR departments have a clear overview of working hours, absences and cost centers at all times. Dashboards and reports can be used to create targeted evaluations by employee, project or department – and can be presented transparently for audits or committees if required.
Electronic access control for pool operations
Electronic access control regulates the internal access of employees and service providers and ensures that technical rooms, chemical storage and safety-relevant areas are only accessed by authorized and qualified persons. Time and role-based authorizations, clear logging and the elimination of mechanical keys support secure, controlled and traceable technical operations.
Why ZMI is a particularly good fit for swimming pool companies:
Pool operations place special demands on organization, personnel and safety. Different areas, changing shifts and a high level of responsibility in day-to-day operations require solutions that realistically map and reliably support everyday life. ZMII also supports the TVöD, TV-L and TV-B pay scale regulations and ensures maximum transparency and relief in personnel administration.
- Time tracking and staff scheduling in one system: working hours, shifts, overtime and substitutions can be managed centrally and displayed transparently, even for seasonal operations and changing locations.
- Electronic access control for sensitive areas: Access rights are assigned on a role- and time-based basis and ensure security in technology, cash register and personnel areas without key management.
- Digital processes for personnel and organization: From digital applications for absences to the retrieval of electronic sick notes and evaluations, ZMI supports structured processes and reduces manual administrative work.
- Also suitable for municipal structures: ZMI is designed to meet the requirements of public sector pool operators and supports transparent and traceable processes in day-to-day operations.
ZMI - Ecosystem: integrations and partnerships
Open for your processes: ZMI grows with your requirements. Thanks to numerous REST and CSV interfaces, you can seamlessly integrate payroll programs, ERP systems and BI tools such as Power BI or DATEV. Whether importing personnel, exporting time and project data or live data for dashboards – our flexible architecture ensures that information arrives where you need it. This allows you to automate workflows, speed up reporting and avoid duplicate entries. The result: less effort, faster billing, better decisions.
Even more functions for every requirement
- Software Made in Germany
- GDPR-compliant
- Requirements of the ECJ and BAG on the time recording obligation
Work flexibly and transparently with the ZMI – WebClient.
Provision of personnel documents digitally and integrated into the ZMI software.
Control access now and have security under control at all times.
Your requirements, our solutions
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Frequently asked questions
Answers to your most important questions
What types of baths is the solution suitable for?
ZMI’s digital time tracking system is designed for all pools and is suitable for indoor pools, outdoor pools, spas and combined pools. The system supports different tariff models, access logics and operating modes, regardless of the season, visitor structure or range of services. This means that both classic swimming pool operations and more complex spa or combined operations with several areas (e.g. bathing, sauna, physio and other additional services) can be mapped.
Is the solution designed for municipal, private or both types of carrier?
ZMI’s solutions are designed for both municipal and private operators. Special requirements of public operators, such as the mapping of collective bargaining regulations in accordance with TVöD, TV-L and TV-B, are taken into account, as are the business requirements of private operators. This means that ZMI is also suitable for mixed-economy models or operator cooperations.
Can several pools or locations be managed together?
Yes, the ZMI solutions enable the central management of several pools or locations within one system thanks to their multi-client capability. Tariffs and evaluations can be consolidated across locations, while location-specific control (e.g. different opening hours or organizational structures) remains possible. This is particularly relevant for cities, municipalities or operator associations with several facilities.
Can remote locations without an IT infrastructure also be connected?
Yes, even remote or temporary locations such as bathing lakes can be connected. The solution is designed so that it can be operated with a reduced infrastructure, for example via mobile devices or mobile terminals with an M2M SIM card for connectivity via 4G/LTE. This means that seasonal offers or locations without a fixed IT structure can also be reliably integrated into the overall system.
Does ZMI also support the recording of order times?
Yes, the ZMI – Auftrag module can be used to digitally record not only working times but also task- and assignment-related times in pool operations. For example, employees can book stationary or mobile times for recurring tasks (e.g. pool supervision, cleaning or maintenance work) as well as for event-related assignments (e.g. special events, malfunctions, additional services). This creates transparency regarding personnel expenses, supports traceability in operations and provides a reliable basis for planning and controlling.
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Would you like to find out more about the solutions from ZMI?
My team and I will be happy to advise you!
– Andreas Koch (Teamlead Partner Sales)
