Over 1,700 customers
already rely on ZMI.
Challenges
Hospitals, care facilities, medical care centers (MVZ), doctors’ practices, laboratories and rehabilitation clinics face the daily challenge of reconciling complex duty rosters, different shift models and high legal requirements. Different professional groups – from nursing staff to administration and kitchen staff to cleaning staff – have to be coordinated efficiently. Added to this are special collective bargaining regulations, company agreements, increasing documentation requirements and a shortage of skilled staff. A digital solution such as ZMI reduces the administrative workload, ensures smooth processes and creates transparency for HR departments, care service managers and works councils.
The right solution for all healthcare facilities
Stationary time recording terminals & employee self-service
ZMI enables secure working time recording directly on site – at terminals in the clinic, via the employee self-service or via app. Employees can record times, submit requests and view services – simply and intuitively.
Digital duty rostering and staff scheduling
The ZMI – Planner module is used to create, coordinate and publish shift and duty rosters centrally. Planning can be carried out according to qualifications, department and availability, and overstaffing and understaffing are automatically recognized. This saves time and prevents planning errors.
Digitally map collective agreements & works agreements
ZMI takes into account collective agreements (e.g. TVöD, AVR, company agreements) and individual company agreements. Bonuses for night, weekend, on-call or overtime work are calculated automatically – reliably and audit-proof.
Payroll interfaces & reporting
The recorded data is automatically transferred to payroll systems such as DATEV, Sage, HS – Hamburger Software, Lexware, VOCUS or SAP. Alternatively, the time recording entries can also be transferred to industry software for the social economy such as CGM Sozial. Comprehensive evaluations and statistics provide insights into staff hours, duty distribution and workload – ideal for management, controlling and care service management.
GoBD & GDPR compliance
ZMI fulfills all legal requirements for proper working time recording. All data is stored in a tamper-proof manner and is documented in an audit-proof manner – GoBD-compliant and therefore auditable. At the same time, the solution guarantees the highest standards of data protection in accordance with the GDPR, including role-based access and encrypted transmission.
Special features for the healthcare sector
- Planning according to qualifications: e.g. specifically schedule nursing staff with special further training or OR experience.
- Shift & duty planning: Plan early, late, night and on-call shifts flexibly and in compliance with the law.
- Automatic surcharge calculation: Night, weekend, on-call and standby shifts are recorded and billed correctly.
- Transparent reports: evaluations of staff hours, workload, absences and department statistics.
- Scalable for all forms of care: A multi-client capable, cross-location solution for time tracking and duty scheduling that covers hospitals, care facilities, outpatient services and MVZs alike - from individual locations to hospital groups.
ZMI - Ecosystem: integrations and partnerships
Open for your processes: ZMI grows with your requirements. Thanks to numerous REST and CSV interfaces, you can seamlessly integrate payroll programs, ERP systems and BI tools such as Power BI or DATEV. Whether importing personnel, exporting time and project data or live data for dashboards – our flexible architecture ensures that information arrives where you need it. This allows you to automate workflows, speed up reporting and avoid duplicate entries. The result: less effort, faster billing, better decisions.
Even more functions for every requirement
- Software Made in Germany
- GDPR-compliant
- Requirements of the ECJ and BAG on the time recording obligation
Mobile booking tool
always and everywhere with you.
Security
Work flexibly and transparently with the ZMI – WebClient.
Cloud-based time tracking – test it now.
Your requirements, our solutions
Find suitable solutions easily with the quick check
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Frequently asked questions
Answers to your most important questions
Is ZMI also suitable for smaller practices or care facilities?
Yes, ZMI has a modular structure and can be used in both smaller and larger facilities. You start with the modules you need and expand the system as required – e.g. with duty scheduling or access control.
How does ZMI support duty and shift planning in care?
How are surcharges and collectively agreed regulations taken into account?
ZMI fully maps company agreements and collective agreements. Bonuses for night, weekend, on-call or overtime work are calculated automatically and transferred to the evaluation and payroll interface.
Which areas can be mapped with ZMI?
In addition to care, administration, kitchen, cleaning, therapy and technical services can be mapped centrally in one system. Each area can be equipped with individual rights, service models and evaluations.
How secure is the data?
All ZMI solutions are GDPR-compliant and are hosted in German data centers. Thanks to the clear assignment of roles and rights as well as encrypted transmission, all personal data remains secure and traceable.
Question not answered?
Would you like to find out more about the solutions from ZMI?
My team and I will be happy to advise you!
– Markus Welsch (Head of Sales)
