What is a working time calculator?
A working time calculator is a digital tool that calculates the daily or weekly working time based on the start and end of working hours and breaks. A distinction is made between gross working time (including breaks) and net working time (excluding breaks). These calculators help employees to record the hours they have worked and to check compliance with legal requirements.
Use the working time calculator
Working time calculator
Gross working time: ()
Break time: ()
Net working time: ()
Examples for calculating working time
The working time is calculated by subtracting the breaks from the total working time.
- Example 1: Start of work at 08:00, end of work at 17:00, 1 hour break → net working time: 8 hours.
- Example 2: Start of work at 09:00, end of work at 18:00, 45-minute break → net working time: 8 hours and 15 minutes.
Some working time calculators offer the option of displaying the working time in hours and minutes as well as in decimal numbers, which makes it easier to process the data.
Do online working time calculators fulfill the time recording obligation?
Since the ruling of the Federal Labor Court in 2022, there has been an obligation to record working hours in Germany. No specific form is prescribed; recording can be done manually or electronically. It is important that Time & Attendance is objective, comprehensible and accessible to employees.
Online working time calculators can help to fulfill this obligation, especially in small companies or with flexible working time models. However, they reach their limits with more complex requirements, such as the management of overtime or integration into payroll accounting systems.
Advantages of digital time recording systems such as ZMI
Digital time recording systems offer numerous advantages over simple working time calculators.
- Automation: Working times are automatically recorded and processed, which reduces the administrative workload.
- Real-time data: Managers and employees have access to up-to-date working time information at all times.
- Integration: Digital systems can be seamlessly integrated into existing HR and payroll systems.
- Legal certainty: Compliance with legal requirements is supported by automatic checking mechanisms.
- Flexibility: Employees can record their working hours regardless of location, which is particularly advantageous for mobile working models.
Conclusion
Working time calculators are useful tools for the simple calculation of working time. For companies that require comprehensive, automated and legally compliant Time & Attendance, digital systems such as those from ZMI offer an effective solution.