Manage digital personnel files & archived documents centrally
With ZMI – Akte, you reduce paper documents and minimize administrative effort through central filing. With the appropriate authorization, employees can access their personal documents digitally via the portal.
Central management of personnel documents
With ZMI – Akte, you can significantly reduce paper consumption in the HR department. At the same time, you digitize the provision of information for employees and minimize the administrative effort through central filing. Employees with the appropriate authorization can access their personal documents digitally via the employee portal.
Individual Structuring & resubmission
Customize the structure of your HR organization with freely definable file groups. Each document can be provided with notes. A resubmission function helps you to keep an eye on important events and recurring processes at all times.
Legally compliant Archiving in accordance with GoBD
Thanks to a comprehensive role and authorization concept and in connection with the optional ZMI – Archiv module, all documents are archived in a legally compliant manner (GoBD). The ZMI – Archiv module comprises a comfortable and easy-to-use Enterprise Content Management component of the ECM manufacturer windream, which is one of the leading providers in this field.
Location-independent access
Employees and HR managers can access the documents they need at any time and from anywhere – whether they are working from home, on business trips or at different company locations – via the ZMI – WebClient employee portal. This makes it much easier for cross-location teams to work together and eliminates the need to send or manually transport physical documents. This not only saves time, but also significantly increases the efficiency and speed of response in personnel administration.
Sounds good? Then arrange a non-binding initial consultation now at :
Integrations
For ZMI – Akte / Archiv we offer a legally compliant and GoBD-compliant integration to Windream.
Expand your software to suit your requirements
Good on their own, even better together: our extensions offer you comprehensive options for all HR and security processes.
ZMI - Time
ZMI – Time is the central platform for managing your HR data and configuring everything related to your working time recording.
- Intelligent personnel master data maintenance
- Multi-client capability
- Absence calendar
- Correction assistant with approval workflow
- High degree of customization
- Support for flexible working time models
ZMI - WebClient
The ZMI – WebClient offers time tracking and Employee Self Service integrated in one tool.
- Online bookings and subsequent booking of times
- User group-dependent evaluations and reports
- Digital applications for vacation, flexitime, booking corrections, etc.
- Information on the decision-making process by e-mail
- Display of time balances, remaining vacation, etc.
- Vacation & shift planner
Time recording terminals
Because flexibility doesn’t end with the hardware: With our powerful partner ecosystem, you benefit from a holistic approach to finding the optimal solution for your company. This also includes freedom of choice when it comes to hardware components for time tracking and access control. We are partners with the following manufacturers:
- Datafox
- dormakaba
- PCS Systemtechnik
- Uhlmann & Zacher
- Forsis
- Vectron
- GPSoverIP
Further ZMI modules
Staff scheduling (PEP)
Intuitive shift planning with ZMI – Planner.
Project time recording
Record order and project times in compliance with ZMI – Auftrag.
Driver’s license check
Seamless documentation of your driver’s license checks with ZMI – Führerscheinkontrolle.
Access control
Online and offline access control with ZMI – Zutritt & ZMI – Connect.
Over 1,700 customers at
have already opted for ZMI at
.
Thanks to the confident and consistently very pleasant project management, all requirements, especially with regard to the interface programming, could be realized cleanly within the schedule.
One advantage is that we can also operate across locations with this standardized software and can therefore also support each other in administration in times of staff shortages.
Simple operation and handling for those responsible for time management. Workflows can be customized.
The individual solutions for corporate criteria are particularly noteworthy. The diverse evaluation options and informative reports round off the software.
We chose ZMI time tracking because it allows us to integrate 3 programs from other providers into one program.
The program is very easy to understand. The support team is very helpful and always tries to find a solution. You can implement projects well with ZMI.
Over 1,700 customers
already rely on ZMI.
Frequently asked questions
Answers to your most important questions
What is the ZMI - Akte?
ZMI – Akte is a digital personnel file that makes it possible to manage personnel documents centrally and reduce paper consumption in the HR department.
How does ZMI - Akte support the structuring of HR documents?
ZMI – Akte allows you to customize the structure of your HR organization with freely definable file groups and add annotations to each document.
Is archiving with ZMI - Akte GoBD-compliant?
Yes, in conjunction with the optional ZMI – Archiv module, all documents in the digital personnel file are archived in a legally compliant manner in accordance with GoBD.
Can employees access their digital personnel files?
Yes, employees with the appropriate authorization can access their personal documents digitally via the employee portal.
What additional functions does ZMI - Akte offer?
The ZMI – Akte offers a resubmission function to keep track of important events and recurring processes, as well as the option of adding notes to documents.
Question not answered?
Would you like to find out more about ZMI - Akte and ZMI - Archiv?
Our sales team will be happy to advise you!
– Steffen Berger (CEO)
