DATEV working time recording | Relevant interface for your company
The demands on employers are increasing: Legally compliant time tracking, complete documentation, transparent personnel and payroll accounting. At the same time, administrative workloads need to be minimized and costs reduced. In this context, it becomes clear that digital time tracking that is directly connected to DATEV can make all the difference.
Such a solution helps HR departments and management to record working hours, overtime and absences efficiently, securely and audit-proof and then transfer them directly to payroll accounting. This avoids duplicate data maintenance, error-prone manual entries and high administrative costs.
In the following blog article, we show the specific advantages of this – both from the perspective of the organization and in comparison to manual or semi-automated solutions.
The central advantages of DATEV-integrated time tracking
Increased efficiency and time savings
- Less manual effort, more automation: data on working hours, overtime and absences are automatically transferred from time tracking and no longer need to be manually transferred to payroll accounting. This eliminates error-prone duplication of work and time-consuming manual entries.
- Faster payroll accounting: As all relevant working time data is available digitally and in a structured format, payroll accounting can be generated much more quickly in DATEV Lohn- und Gehalt or DATEV LODAS – ideal for larger teams or high staff turnover.
Greater accuracy and legal certainty
- Avoiding sources of error: Manual timesheets or unstructured Excel tables harbor the potential for errors – such as typos, forgotten times or incorrect additions. With digital time tracking and a DATEV connection, such risks are a thing of the past.
- Audit-proof documentation: Working hours, breaks, overtime and absences are stored in a traceable and audit-proof manner – a clear advantage for inspections, internal audits or legally prescribed retention periods.
- Compliance with legal requirements: Since the ruling of the European Court of Justice (ECJ) and stricter requirements for recording working hours, companies are obliged to keep accurate and reliable records. Digital time tracking with an interface to DATEV makes it much easier to implement these requirements.
Improved transparency and internal control
- Real-time overview of working hours and absences: Managers can see at any time who has worked when, how many hours have been worked and how much overtime has been worked. This makes it easier to plan and manage capacities and the use of resources.
- Better basis for decisions: The digitally available data enables analyses, for example on the distribution of working hours, frequency of overtime or capacity utilization per cost centre. This provides you with a sound basis for decision-making for personnel planning, budgeting and corporate management.
DATEV working time recording: for whom the connection is particularly useful
| Target group and challenge | Why DATEV-integrated time tracking makes sense |
|---|---|
| Companies with several employees | High manual effort is eliminated, efficiency increases, sources of error decrease |
| Growing companies / with planned scaling | System grows with you – flexible, modular and scalable |
| Companies with changing projects and/or shift models | Transparent working and project times, flexible working time models can be mapped |
| Companies with an external tax consultant or law firm or BPO for payroll | Data can be easily and digitally transferred to DATEV – fewer queries, faster billing |
| Companies with high compliance and documentation requirements | Automated, audit-proof documentation, legally compliant in accordance with ECJ and BAG requirements |
Why you should rely on time tracking with a DATEV interface today
The combination of digital time tracking and a direct DATEV interface is no longer a “nice to have”, but a strategic advantage. Especially for HR decision-makers and managing directors who want to make processes efficient, transparent and legally compliant.
With digital time recording systems with a DATEV interface such as ZMI, you eliminate manual effort, minimize errors and gain time. Time that you can invest in strategic HR topics, management or business development. At the same time, you meet legal requirements and create a sound database for personnel management and planning. Whether you are a small company or already a medium-sized enterprise: DATEV-integrated time tracking pays off in the long term for organizations in all industries.
