{"id":31068,"date":"2026-09-01T09:55:44","date_gmt":"2026-09-01T07:55:44","guid":{"rendered":"https:\/\/zmi.de\/staff-scheduling-basics-software-practical-tips\/"},"modified":"2026-09-03T08:50:17","modified_gmt":"2026-09-03T06:50:17","slug":"staff-scheduling-basics-software-practical-tips","status":"publish","type":"post","link":"https:\/\/zmi.de\/en\/staff-scheduling-basics-software-practical-tips\/","title":{"rendered":"Staff Scheduling Explained Simply: Basics, Software, and Practical Tips"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"31068\" class=\"elementor elementor-31068 elementor-30937\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-dad75cf e-flex e-con-boxed e-con e-parent\" data-id=\"dad75cf\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-72c525b elementor-widget elementor-widget-text-editor\" data-id=\"72c525b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b style=\"background-color: transparent\"> <br><\/b><b style=\"background-color: transparent\"> <br \/> Staff Scheduling: Here&#8217;s What It&#8217;s All About:<\/b><\/p><ul><li>What staff scheduling encompasses and coordinates<\/li><li>When Is Digital PEP Software Worth It?<\/li><li>How Digital PEP Software Makes Everyday Work Easier<\/li><li>What benefits does the integration with time tracking offer?<\/li><li>What Companies Should Consider When Selecting Software<\/li><\/ul><div> <\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-4374fd9 e-flex e-con-boxed e-con e-parent\" data-id=\"4374fd9\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-02c7895 elementor-widget elementor-widget-text-editor\" data-id=\"02c7895\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Staff scheduling (PEP) organizes when which employees will perform which tasks at which locations. It encompasses shift scheduling, absence management, and the alignment of staffing needs with available capacity. Modern PEP software such as <a href=\"https:\/\/zmi.de\/en\/staff-scheduling\/\"><i>ZMI &#8211; Planner<\/i><\/a> digitizes this process:    <\/p><p>\u2705 Layers are created centrally,  <\/p><p>\u2705 Outages and changes displayed in real time  <\/p><p>\u2705 and identify planning conflicts early on, instead of managing plans manually in Excel or on paper.  <\/p><p>\ud83d\udc49 <a href=\"https:\/\/zmi.de\/en\/staff-scheduling\/\">Learn more<\/a><\/p><p>Staff scheduling is part of day-to-day operations in companies with shift work, rotating work locations, or highly fluctuating staffing needs. The challenge lies not simply in filling open slots on a schedule. Qualifications, absences, working-hour limits, staffing needs, and operational requirements must all be taken into account <b>simultaneously<\/b>.  <\/p><p>As long as teams are small and work schedules remain largely consistent, spreadsheets or paper schedules may suffice. However, as the number of employees increases, multiple locations come into play, or last-minute changes occur, the effort required for coordination grows. Digital staff scheduling creates a shared database for HR managers, shift supervisors, and employees.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-11cd30c e-flex e-con-boxed e-con e-parent\" data-id=\"11cd30c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a30e88b elementor-widget elementor-widget-heading\" data-id=\"a30e88b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83e\udd14 What is staff scheduling?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-348631c e-flex e-con-boxed e-con e-parent\" data-id=\"348631c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3841296 elementor-widget elementor-widget-text-editor\" data-id=\"3841296\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Staff scheduling, or PEP for short, refers to the organizational assignment of available employees to work shifts, tasks, and work locations. The goal is to align actual staffing needs with available personnel capacity. An effective staff scheduling system answers four key questions:  <\/p><p>\ud83d\udd35 How many employees are needed?<\/p><p>\ud83d\udd35 What qualifications are required?<\/p><p>\ud83d\udd35 Where are employees assigned?<\/p><p>\ud83d\udd35 When will the staff be needed?<\/p><p>In manufacturing, for example, this may mean staffing early, late, and night shifts with a sufficient number of qualified employees. In retail, staffing needs are more closely tied to store hours, peak times, and seasonal fluctuations. In the healthcare sector, on-call, night, and weekend shifts are also required.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-0cebc93 e-flex e-con-boxed e-con e-parent\" data-id=\"0cebc93\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2b7f912 elementor-widget elementor-widget-heading\" data-id=\"2b7f912\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83e\uddd0 Staff scheduling, shift scheduling, duty scheduling, and time tracking: What's the difference?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-0b78dca e-flex e-con-boxed e-con e-parent\" data-id=\"0b78dca\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-67fd17c elementor-widget elementor-widget-text-editor\" data-id=\"67fd17c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The terms are often used interchangeably, but they do not describe exactly the same process.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-59909e6 e-flex e-con-boxed e-con e-parent\" data-id=\"59909e6\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-21b81bf e-con-full e-flex e-con e-child\" data-id=\"21b81bf\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2feec54 e-n-tabs-mobile elementor-widget elementor-widget-n-tabs\" data-id=\"2feec54\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;horizontal_scroll&quot;:&quot;disable&quot;}\" data-widget_type=\"nested-tabs.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"e-n-tabs\" data-widget-number=\"50261076\" aria-label=\"Tabs. Open items with Enter or Space, close with Escape and navigate using the Arrow keys.\">\n\t\t\t<div class=\"e-n-tabs-heading\" role=\"tablist\">\n\t\t\t\t\t<button id=\"e-n-tab-title-502610761\" data-tab-title-id=\"e-n-tab-title-502610761\" class=\"e-n-tab-title\" aria-selected=\"true\" data-tab-index=\"1\" role=\"tab\" tabindex=\"0\" aria-controls=\"e-n-tab-content-502610761\" style=\"--n-tabs-title-order: 1;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tStaff scheduling\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-502610762\" data-tab-title-id=\"e-n-tab-title-502610762\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"2\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-502610762\" style=\"--n-tabs-title-order: 2;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tShift planning\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-502610763\" data-tab-title-id=\"e-n-tab-title-502610763\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"3\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-502610763\" style=\"--n-tabs-title-order: 3;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tScheduling\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-502610764\" data-tab-title-id=\"e-n-tab-title-502610764\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"4\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-502610764\" style=\"--n-tabs-title-order: 4;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tTime tracking\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t<div class=\"e-n-tabs-content\">\n\t\t\t\t<div id=\"e-n-tab-content-502610761\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-502610761\" data-tab-index=\"1\" style=\"--n-tabs-title-order: 1;\" class=\"e-active elementor-element elementor-element-e8c4c68 e-con-full e-flex e-con e-child\" data-id=\"e8c4c68\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-2578900 elementor-widget elementor-widget-text-editor\" data-id=\"2578900\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Focus: Overall <\/b>assignment of personnel based on needs, time, location, and qualifications<\/p><p><b>A typical question: Who <\/b>is needed, when, where, and for what purpose?<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-502610762\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-502610762\" data-tab-index=\"2\" style=\"--n-tabs-title-order: 2;\" class=\" elementor-element elementor-element-d2e0a63 e-con-full e-flex e-con e-child\" data-id=\"d2e0a63\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-28996c0 elementor-widget elementor-widget-text-editor\" data-id=\"28996c0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Focus: Staffing <\/b>specific shifts<\/p><p><b>A common question: Who <\/b>will work the early, late, or night shift?<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-502610763\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-502610763\" data-tab-index=\"3\" style=\"--n-tabs-title-order: 3;\" class=\" elementor-element elementor-element-d385a35 e-con-full e-flex e-con e-child\" data-id=\"d385a35\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-30fae7d elementor-widget elementor-widget-text-editor\" data-id=\"30fae7d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Focus: Planning <\/b>specific services, often in the healthcare sector and in service-oriented fields<\/p><p><b>Common question: Who <\/b>is responsible for which task?<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-502610764\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-502610764\" data-tab-index=\"4\" style=\"--n-tabs-title-order: 4;\" class=\" elementor-element elementor-element-3fba84f e-con-full e-flex e-con e-child\" data-id=\"3fba84f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7c09a47 elementor-widget elementor-widget-text-editor\" data-id=\"7c09a47\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Focus: Documentation <\/b>of Actual Hours Worked<\/p><p><b>Common question: When <\/b>did a person actually work?<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-40d71d7 elementor-widget elementor-widget-text-editor\" data-id=\"40d71d7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>\ud83d\udc49 Shift and duty scheduling are therefore typical components of staff scheduling. Time tracking serves a different purpose: it documents the hours actually worked. <\/p><p>It therefore makes particular sense to link these two processes. Planned hours can be compared with the actual hours worked. Absences and working-hour balances are also available for planning purposes when the systems are integrated. At <a href=\"https:\/\/zmi.de\/en\/staff-scheduling\/\"><i>ZMI &#8211; Planner<\/i><\/a> , for example, planned and actual times, as well as requested or approved days off, can be taken into account in the planning process.     <br><a style=\"background-color: #ffffff\" href=\"https:\/\/zmi.de\/en\/staff-scheduling\/\">More on this.<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-036a083 e-flex e-con-boxed e-con e-parent\" data-id=\"036a083\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1005131 elementor-widget elementor-widget-heading\" data-id=\"1005131\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83d\udea8 In which industries is staff scheduling particularly important?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-4395dca e-flex e-con-boxed e-con e-parent\" data-id=\"4395dca\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-872b32c elementor-widget elementor-widget-text-editor\" data-id=\"872b32c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>There is a particularly high need for planning in situations where staff do not work exclusively during fixed office hours.<\/p><p><b>Production and Manufacturing:<\/b> Multi-shift operations, rotating workstations, and varying skill levels make structured scheduling essential. It is particularly important to ensure that sufficiently qualified personnel are available for machines and production lines. <\/p><p><b>Health Care and Nursing:<\/b> Hospitals, medical practices, and nursing facilities must coordinate day, night, weekend, and on-call shifts. At the same time, staffing decisions must take into account staff qualifications and absences. <\/p><p><b>Retail:<\/b> Staffing needs vary depending on the day of the week, operating hours, store location, promotional periods, and seasonal peaks. Digital scheduling makes it easier to coordinate across locations. <\/p><p>Logistics, hospitality, technical services, and other companies with varying work locations also benefit from structured staff scheduling.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-90ec33d e-flex e-con-boxed e-con e-parent\" data-id=\"90ec33d\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9b68d3b elementor-widget elementor-widget-heading\" data-id=\"9b68d3b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83d\udd0d Manual vs. Digital Staff Scheduling: What Are the Differences?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-729523e e-flex e-con-boxed e-con e-parent\" data-id=\"729523e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-75e7001 elementor-widget elementor-widget-text-editor\" data-id=\"75e7001\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Excel is not inherently unsuitable for staff scheduling. For simple structures, a spreadsheet can serve its purpose. Problems usually arise when multiple schedulers, shift models, qualifications, or locations must be taken into account simultaneously.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-5c9234c e-con-full e-flex e-con e-child\" data-id=\"5c9234c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-c07684a e-n-tabs-mobile elementor-widget elementor-widget-n-tabs\" data-id=\"c07684a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;horizontal_scroll&quot;:&quot;disable&quot;}\" data-widget_type=\"nested-tabs.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"e-n-tabs\" data-widget-number=\"201812042\" aria-label=\"Tabs. Open items with Enter or Space, close with Escape and navigate using the Arrow keys.\">\n\t\t\t<div class=\"e-n-tabs-heading\" role=\"tablist\">\n\t\t\t\t\t<button id=\"e-n-tab-title-2018120421\" data-tab-title-id=\"e-n-tab-title-2018120421\" class=\"e-n-tab-title\" aria-selected=\"true\" data-tab-index=\"1\" role=\"tab\" tabindex=\"0\" aria-controls=\"e-n-tab-content-2018120421\" style=\"--n-tabs-title-order: 1;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tPlanning effort\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120422\" data-tab-title-id=\"e-n-tab-title-2018120422\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"2\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120422\" style=\"--n-tabs-title-order: 2;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tOutage Management\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120423\" data-tab-title-id=\"e-n-tab-title-2018120423\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"3\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120423\" style=\"--n-tabs-title-order: 3;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tWorking Time Rules\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120424\" data-tab-title-id=\"e-n-tab-title-2018120424\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"4\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120424\" style=\"--n-tabs-title-order: 4;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tTransparency\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120425\" data-tab-title-id=\"e-n-tab-title-2018120425\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"5\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120425\" style=\"--n-tabs-title-order: 5;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tMultiple locations\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120426\" data-tab-title-id=\"e-n-tab-title-2018120426\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"6\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120426\" style=\"--n-tabs-title-order: 6;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tQualifications\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120427\" data-tab-title-id=\"e-n-tab-title-2018120427\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"7\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120427\" style=\"--n-tabs-title-order: 7;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tData Maintenance\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t<button id=\"e-n-tab-title-2018120428\" data-tab-title-id=\"e-n-tab-title-2018120428\" class=\"e-n-tab-title\" aria-selected=\"false\" data-tab-index=\"8\" role=\"tab\" tabindex=\"-1\" aria-controls=\"e-n-tab-content-2018120428\" style=\"--n-tabs-title-order: 8;\">\n\t\t\t\t\t\t<span class=\"e-n-tab-title-text\">\n\t\t\t\tChanges\t\t\t<\/span>\n\t\t<\/button>\n\t\t\t\t\t<\/div>\n\t\t\t<div class=\"e-n-tabs-content\">\n\t\t\t\t<div id=\"e-n-tab-content-2018120421\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120421\" data-tab-index=\"1\" style=\"--n-tabs-title-order: 1;\" class=\"e-active elementor-element elementor-element-7cab850 e-con-full e-flex e-con e-child\" data-id=\"7cab850\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7344a03 elementor-widget elementor-widget-text-editor\" data-id=\"7344a03\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: many <\/b>changes must be updated one by one<\/p><p><b>Digital PEP Software: Centralized <\/b>and Structured Processing<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120422\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120422\" data-tab-index=\"2\" style=\"--n-tabs-title-order: 2;\" class=\" elementor-element elementor-element-b6facdb e-con-full e-flex e-con e-child\" data-id=\"b6facdb\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-87ef3ab elementor-widget elementor-widget-text-editor\" data-id=\"87ef3ab\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: Changes <\/b>must be entered and communicated manually<\/p><p><b>Digital PEP Software: Real-Time <\/b>View of Absences and Schedule Changes in One Central Location<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120423\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120423\" data-tab-index=\"3\" style=\"--n-tabs-title-order: 3;\" class=\" elementor-element elementor-element-9bbbd8e e-con-full e-flex e-con e-child\" data-id=\"9bbbd8e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1bbd30d elementor-widget elementor-widget-text-editor\" data-id=\"1bbd30d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: The verification <\/b>must be done separately<\/p><p><b>Digital PEP software: Depending <\/b>on the software, the system can automatically check for rules and conflicts<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120424\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120424\" data-tab-index=\"4\" style=\"--n-tabs-title-order: 4;\" class=\" elementor-element elementor-element-a687be9 e-con-full e-flex e-con e-child\" data-id=\"a687be9\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-01597cb elementor-widget elementor-widget-text-editor\" data-id=\"01597cb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: Printouts <\/b>and files can quickly become outdated<\/p><p><b>Digital PEP Software: Current <\/b>Status of Digital Planning<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120425\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120425\" data-tab-index=\"5\" style=\"--n-tabs-title-order: 5;\" class=\" elementor-element elementor-element-d485347 e-con-full e-flex e-con e-child\" data-id=\"d485347\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-8044325 elementor-widget elementor-widget-text-editor\" data-id=\"8044325\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: it quickly <\/b>becomes confusing<\/p><p><b>Digital PEP Software: Centralized <\/b>Planning by Location or Department<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120426\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120426\" data-tab-index=\"6\" style=\"--n-tabs-title-order: 6;\" class=\" elementor-element elementor-element-6da3683 e-con-full e-flex e-con e-child\" data-id=\"6da3683\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0e6e966 elementor-widget elementor-widget-text-editor\" data-id=\"0e6e966\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: additional <\/b>lists or manual verification<\/p><p><b>Digital PEP Software: Qualification-Based <\/b>Assignment Possible<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120427\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120427\" data-tab-index=\"7\" style=\"--n-tabs-title-order: 7;\" class=\" elementor-element elementor-element-6446654 e-con-full e-flex e-con e-child\" data-id=\"6446654\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6128a74 elementor-widget elementor-widget-text-editor\" data-id=\"6128a74\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: Duplicate <\/b>data entry between planning and time tracking<\/p><p><b>Digital PEP Software: Integration <\/b>Can Reduce Redundant Data Maintenance<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div id=\"e-n-tab-content-2018120428\" role=\"tabpanel\" aria-labelledby=\"e-n-tab-title-2018120428\" data-tab-index=\"8\" style=\"--n-tabs-title-order: 8;\" class=\" elementor-element elementor-element-6eaea15 e-con-full e-flex e-con e-child\" data-id=\"6eaea15\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b46ccc6 elementor-widget elementor-widget-text-editor\" data-id=\"b46ccc6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p><b>Manually using Excel or paper: new <\/b>versions must be distributed<\/p><p><b>Digital PEP Software: Changes <\/b>can be made directly in the system<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-92661b5 elementor-widget elementor-widget-text-editor\" data-id=\"92661b5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>\ud83d\udc49 Therefore, the key factor is not so much the question \u201cExcel or software?\u201d but rather the complexity of the planning. The more dependencies that need to be taken into account at the same time, the greater the benefit of a specialized system. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-026ec0d e-flex e-con-boxed e-con e-parent\" data-id=\"026ec0d\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0ae93d4 elementor-widget elementor-widget-heading\" data-id=\"0ae93d4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83e\udd1d A 5-Step Guide: How Can You Efficiently Implement Staff Scheduling?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-e7d9a81 e-flex e-con-boxed e-con e-parent\" data-id=\"e7d9a81\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b3f9ef6 elementor-widget elementor-widget-heading\" data-id=\"b3f9ef6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Phase 1: Analyze Existing Staff Scheduling<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b3563f6 elementor-widget elementor-widget-text-editor\" data-id=\"b3563f6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Before selecting software, you need to analyze your current process. Document how shifts are currently created, modified, and assigned. In particular, identify recurring issues:    <\/p><p>\ud83d\udd35 How often do short-term staffing gaps occur?  <\/p><p>\ud83d\udd35 Where does duplicate maintenance occur?  <\/p><p>\ud83d\udd35 What information are the planners missing?  <\/p><p>\ud83d\udd35 How much coordination takes place by phone, email, or messaging apps?<\/p><p>Next, define a specific target scenario. This could include, for example, centrally accessible planning, better consideration of qualifications, or integration with time tracking. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-456f449 e-flex e-con-boxed e-con e-parent\" data-id=\"456f449\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-f201bb4 elementor-widget elementor-widget-heading\" data-id=\"f201bb4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Phase 2: Define Requirements for Staff Scheduling<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7e709a5 elementor-widget elementor-widget-text-editor\" data-id=\"7e709a5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The requirements depend heavily on the work schedule model and the industry. Companies should first determine which shift models need to be supported. These include, for example, early, late, and night shifts, rotating shifts, or on-call duties.  <\/p><p><b>Qualitative<\/b> <b>workforce planning<\/b> is also important. Not every available employee can fill every position. Qualifications, roles, or permissions should therefore be factored into the planning process.  <\/p><p>You should also determine early on which existing systems need to be integrated. In particular, linking staff scheduling and time tracking prevents unnecessary duplicate data entry. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1dbc269 e-flex e-con-boxed e-con e-parent\" data-id=\"1dbc269\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e2777f2 elementor-widget elementor-widget-heading\" data-id=\"e2777f2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Phase 3: Compare Staff Scheduling Software<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7704af5 elementor-widget elementor-widget-text-editor\" data-id=\"7704af5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A software comparison shouldn&#8217;t start with a long list of features. What really matters are the processes that actually take place within your own company. For example:  <\/p><p>\ud83d\udd35 Flexible daily, weekly, and monthly scheduling<\/p><p>\ud83d\udd35 Illustration of Different Layer Models<\/p><p>\ud83d\udd35 Planning Based on Qualifications<\/p><p>\ud83d\udd35 Assignment to locations, departments, or workstations<\/p><p>\ud83d\udd35 Current view of absences<\/p><p>\ud83d\udd35 Access Options for Relevant User Groups<\/p><p>\ud83d\udd35 Review of work time policies, as needed<\/p><p>\ud83d\udd35 Integration with time tracking and other HR systems<\/p><p>\ud83d\udd35 Options for analyzing target and actual times<\/p><p>Siloed solutions are particularly problematic when employee master data, absences, and working hours must subsequently be maintained multiple times. An integrated solution combining staff scheduling and time tracking prevents this extra work. Employees can be scheduled based on planning groups such as departments, workstations, or cost centers, as well as based on their qualifications. Changes can be made in real time within the web-based solution.   <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-ade7236 e-flex e-con-boxed e-con e-parent\" data-id=\"ade7236\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-17958e9 elementor-widget elementor-widget-heading\" data-id=\"17958e9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Phase 4: Organize the Launch and Rollout<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9fe3c5c elementor-widget elementor-widget-text-editor\" data-id=\"9fe3c5c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>For larger companies, a limited pilot scope is often recommended. A department, production line, or location provides an opportunity to test planning rules and processes under real-world conditions. <\/p><p>In addition to the technical infrastructure, shift supervisors, department heads, and HR managers, in particular, need clear processes for scheduling, changes, and absences. Employees also need to know where to find up-to-date information and how changes are communicated. <\/p><p>If there is a works council, its right to co-determination should be reviewed at an early stage. Section 87(1)(2) of the Works Constitution Act (BetrVG) covers the start and end of the daily workday, including breaks, as well as the distribution of working hours across the individual days of the week.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-c0f466e e-flex e-con-boxed e-con e-parent\" data-id=\"c0f466e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-383c688 elementor-widget elementor-widget-heading\" data-id=\"383c688\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Phase 5: Continuously Optimize Staff Scheduling<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-960239d elementor-widget elementor-widget-text-editor\" data-id=\"960239d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The go-live does not mark the end of the implementation. Digital planning, in particular, provides a better foundation for identifying recurring patterns. <\/p><p>For example, determine which shifts regularly experience bottlenecks or whether certain skills are frequently lacking. Also, take into account feedback from scheduling managers and employees. <\/p><p>For seasonal businesses, staffing needs and scheduling rules should be adjusted regularly. This turns staff scheduling into an ongoing management process rather than just the weekly creation of a work schedule. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-383ff3f e-flex e-con-boxed e-con e-parent\" data-id=\"383ff3f\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-80d0100 elementor-widget elementor-widget-heading\" data-id=\"80d0100\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\u2705 Checklist: When Does It Make Sense to Switch to Digital Staff Scheduling?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-b43616b e-flex e-con-boxed e-con e-parent\" data-id=\"b43616b\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ef867e5 elementor-widget elementor-widget-text-editor\" data-id=\"ef867e5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Specialized PEP software becomes particularly relevant if several of the following points apply to your organization:<\/p><p>1\ufe0f\u20e3 Shift schedules are still maintained in Excel, on paper, or in multiple files<\/p><p>2\ufe0f\u20e3 Last-minute absences regularly result in a significant amount of coordination work<\/p><p>3\ufe0f\u20e3 Multiple people or locations are involved in resource planning<\/p><p>4\ufe0f\u20e3 Qualifications must be taken into account when filling certain positions or shifts<\/p><p>5\ufe0f\u20e3 Absences and availability are tracked in separate systems or lists<\/p><p>6\ufe0f\u20e3 It takes extra effort to compare scheduled hours with actual hours worked<\/p><p>7\ufe0f\u20e3 Employees do not reliably or promptly receive notifications of changes to the shift schedule<\/p><p>8\ufe0f\u20e3 Recurring cases of understaffing or overstaffing are difficult to analyze.<\/p><p>9\ufe0f\u20e3 Workforce planning and time tracking require duplicate data entry<\/p><p>\ud83d\udd1f The planning workload increases significantly with additional employees, shifts, or locations<\/p><p>\ud83d\udc49 The more of these points apply, the more worthwhile it is to conduct a structured review of the existing planning process. The focus should not be solely on digitizing the current plan. What matters most is whether planning data, absences, qualifications, and work hours can be meaningfully integrated.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-da6599d e-flex e-con-boxed e-con e-parent\" data-id=\"da6599d\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4e66227 elementor-widget elementor-widget-heading\" data-id=\"4e66227\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83d\udea7 What mistakes make efficient staff scheduling difficult?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-f146d80 e-flex e-con-boxed e-con e-parent\" data-id=\"f146d80\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-03b9f4b elementor-widget elementor-widget-heading\" data-id=\"03b9f4b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Planning with too short a time horizon<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0b6d0fc elementor-widget elementor-widget-text-editor\" data-id=\"0b6d0fc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A plan without sufficient flexibility will only work as long as all scheduled personnel are available. Illness or unexpected additional demand will then immediately lead to staffing gaps. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-b7da423 e-flex e-con-boxed e-con e-parent\" data-id=\"b7da423\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-9087f7b elementor-widget elementor-widget-heading\" data-id=\"9087f7b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Working time limits are not taken into account<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-db425a7 elementor-widget elementor-widget-text-editor\" data-id=\"db425a7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Shifts may not be assigned solely based on staffing needs. According to Section 3 of the Working Hours Act (ArbZG), the working day on a business day generally may not exceed eight hours. An extension to up to ten hours is possible under the compensation requirements specified therein. Section 5(1) of the ArbZG generally provides for an uninterrupted rest period of at least eleven hours following the end of the daily working hours. Industry-specific exceptions must be taken into account separately.     <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-db02bfb e-flex e-con-boxed e-con e-parent\" data-id=\"db02bfb\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6f6438f elementor-widget elementor-widget-heading\" data-id=\"6f6438f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Qualifications are managed separately from the work schedule<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-77876af elementor-widget elementor-widget-text-editor\" data-id=\"77876af\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Even if a plan is formally fully staffed, it may still not work in practice if the necessary qualifications are lacking. Information on qualifications should therefore be an integral part of the planning process. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-913f944 e-flex e-con-boxed e-con e-parent\" data-id=\"913f944\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-98bbe28 elementor-widget elementor-widget-heading\" data-id=\"98bbe28\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Planning and time tracking operate separately<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-32519dc elementor-widget elementor-widget-text-editor\" data-id=\"32519dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Managing planned times in one system and actual times in another system without integration creates the need for additional reconciliation. Changes and absences may need to be entered multiple times. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-3707999 e-flex e-con-boxed e-con e-parent\" data-id=\"3707999\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-ffb6630 elementor-widget elementor-widget-heading\" data-id=\"ffb6630\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Changes reach employees too late<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fb8ec03 elementor-widget elementor-widget-text-editor\" data-id=\"fb8ec03\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>An updated shift schedule is of little use if employees continue to work with an older version. Digital processes should therefore take into account not only the creation but also the distribution of up-to-date information. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-20e148d e-flex e-con-boxed e-con e-parent\" data-id=\"20e148d\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-56e27c2 elementor-widget elementor-widget-heading\" data-id=\"56e27c2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83d\udea8 What legal requirements are relevant when scheduling shifts?<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-6868f63 e-flex e-con-boxed e-con e-parent\" data-id=\"6868f63\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-0a91d16 elementor-widget elementor-widget-text-editor\" data-id=\"0a91d16\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The limits set forth in the Working Hours Act are particularly relevant for staff scheduling. Section 3 of the Working Hours Act (ArbZG) governs the working hours on business days. Section 4 of the ArbZG sets forth requirements regarding rest breaks, and Section 5 of the ArbZG generally mandates a rest period of at least eleven hours between two work shifts. For certain industries and situations, the law provides for exceptions and alternative regulatory options.   <\/p><p>In companies with a works council, there is also workplace co-determination. Under Section 87(1)(2) of the Works Constitution Act (BetrVG), there is a right to co-determination regarding the start and end of the daily workday, including breaks, as well as the distribution of working hours across the individual days of the week, provided there are no statutory or collective bargaining provisions to the contrary. Depending on the system in place, Section 87(1)(6) of the BetrVG may also be relevant with regard to technical equipment.    <\/p><p>Companies should review the details for their specific use case. The blog post \u201cWorks Council and Time Tracking: Co-determination, Company Agreement, and Practical Implementation\u201d also <b>provides an in-depth overview <\/b>. <a href=\"https:\/\/zmi.de\/en\/works-council-and-time-tracking-implementation-in-practice\/\">Click here to read more.<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-9a5a515 e-flex e-con-boxed e-con e-parent\" data-id=\"9a5a515\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-84cb198 elementor-widget elementor-widget-heading\" data-id=\"84cb198\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83c\udfed Real-world example: Staff scheduling in a three-shift operation<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-ff57883 e-flex e-con-boxed e-con e-parent\" data-id=\"ff57883\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-8f4a3ec elementor-widget elementor-widget-text-editor\" data-id=\"8f4a3ec\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A manufacturing company with 150 employees operates on a three-shift system. Until now, the work schedule has been created in Excel. Shift supervisors manage early, late, and night shifts while simultaneously cross-checking absences and qualifications against other lists.  <\/p><p>Last-minute changes are particularly time-consuming. If an employee is unavailable, the first step is to determine which employees are available and who has the qualifications required for the position. The schedule is then adjusted, and the change is communicated to the affected individuals. Since planning data and actual hours worked are managed separately, this creates an additional need for coordination.   <\/p><p>Digital staff scheduling allows this process to be organized centrally. The first step involves mapping out the shift structure, scheduling groups, and required qualifications. This enables shift supervisors not only to see how many people are scheduled for a shift but also to take staffing based on specific skills into account.  <\/p><p>Absences are immediately visible during the scheduling process. In the event of a last-minute change, it is possible to check which qualified employees are generally available for the affected area. The updated schedule is then made available centrally.  <\/p><p>The integration with time tracking supplements the planning process with actual work time data. This allows for a comparison between planned and actual status. In ZMI &#8211; Planner, the data available for this purpose includes, among other things, planned and actual times, employee master data, daily schedules, and requested and approved days of absence. The skills matching feature also supports the needs-based assignment to planning groups.   <\/p><p>\ud83d\udc49 This real-world example illustrates the key difference from spreadsheet-based planning: It is not a single feature that reduces the organizational workload. The benefit stems from the fact that staffing needs, qualifications, absences, scheduling, and work time data are consolidated into a single, <b>consistent database<\/b>. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-3996f60 e-flex e-con-boxed e-con e-parent\" data-id=\"3996f60\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-455f975 elementor-widget elementor-widget-heading\" data-id=\"455f975\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83e\udd13 Conclusion: As complexity increases, staff scheduling becomes a management tool<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-f7680b6 e-flex e-con-boxed e-con e-parent\" data-id=\"f7680b6\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-48c4074 elementor-widget elementor-widget-text-editor\" data-id=\"48c4074\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The more complex shift schedules, work locations, skill sets, and absences become, the faster manual staff scheduling reaches its practical limits. The key factor here is not just the size of a company, but the number of factors that must be taken into account simultaneously during each planning process. <\/p><p>Digital PEP software adds the most value when scheduling, absences, qualifications, and working hours are integrated into a single database. This allows changes to be incorporated more quickly, provides greater transparency regarding the status of schedules, and reduces duplicate data entry. <\/p><p>Therefore, the longest list of features should not be the deciding factor when selecting software. What matters is whether the solution accurately reflects the company\u2019s actual shift and operational processes and can be seamlessly integrated with the existing time tracking system. <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-321b437 e-flex e-con-boxed e-con e-parent\" data-id=\"321b437\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-950ca96 elementor-widget elementor-widget-heading\" data-id=\"950ca96\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">\ud83d\udca1 FAQs on Staff Scheduling<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-d24399d e-flex e-con-boxed e-con e-parent\" data-id=\"d24399d\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4503e8a elementor-widget elementor-widget-n-accordion\" data-id=\"4503e8a\" data-element_type=\"widget\" data-e-type=\"widget\" data-settings=\"{&quot;default_state&quot;:&quot;expanded&quot;,&quot;max_items_expended&quot;:&quot;one&quot;,&quot;n_accordion_animation_duration&quot;:{&quot;unit&quot;:&quot;ms&quot;,&quot;size&quot;:400,&quot;sizes&quot;:[]}}\" data-widget_type=\"nested-accordion.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"e-n-accordion\" aria-label=\"Accordion. Open links with Enter or Space, close with Escape, and navigate with Arrow Keys\">\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-7230\" class=\"e-n-accordion-item\" open>\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"1\" tabindex=\"0\" aria-expanded=\"true\" aria-controls=\"e-n-accordion-item-7230\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> What is the difference between staff scheduling and shift scheduling? <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-minus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h384c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-plus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H272V64c0-17.67-14.33-32-32-32h-32c-17.67 0-32 14.33-32 32v144H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h144v144c0 17.67 14.33 32 32 32h32c17.67 0 32-14.33 32-32V304h144c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-7230\" class=\"elementor-element elementor-element-83f42fa e-con-full e-flex e-con e-child\" data-id=\"83f42fa\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-655918c elementor-widget elementor-widget-text-editor\" data-id=\"655918c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Staff scheduling is the overarching process. It aligns staffing needs with available capacity based on time, location, and qualifications. Shift scheduling is a part of this process and focuses on the specific staffing of defined work shifts.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-7231\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"2\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-7231\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> How are staff scheduling and time tracking related? <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-minus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h384c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-plus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H272V64c0-17.67-14.33-32-32-32h-32c-17.67 0-32 14.33-32 32v144H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h144v144c0 17.67 14.33 32 32 32h32c17.67 0 32-14.33 32-32V304h144c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-7231\" class=\"elementor-element elementor-element-9f33bf5 e-con-full e-flex e-con e-child\" data-id=\"9f33bf5\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-659f748 elementor-widget elementor-widget-text-editor\" data-id=\"659f748\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Staff scheduling determines when employees are scheduled to work. Time tracking documents when work was actually performed. An integrated solution allows for the comparison of planned and actual hours and reduces the need for duplicate data entry. The <a href=\"https:\/\/zmi.de\/en\/staff-scheduling\/\"><i>ZMI &#8211; Planner<\/i><\/a> is available for this purpose in <a href=\"https:\/\/zmi.de\/en\/time-tracking\/\"><i>ZMI &#8211; Time<\/i><\/a> .   <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-7232\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"3\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-7232\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Does the works council have a right to participate in shift scheduling? <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-minus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h384c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-plus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H272V64c0-17.67-14.33-32-32-32h-32c-17.67 0-32 14.33-32 32v144H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h144v144c0 17.67 14.33 32 32 32h32c17.67 0 32-14.33 32-32V304h144c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-7232\" class=\"elementor-element elementor-element-03c19fe e-con-full e-flex e-con e-child\" data-id=\"03c19fe\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-32c1c20 elementor-widget elementor-widget-text-editor\" data-id=\"32c1c20\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In the absence of any statutory or collective bargaining provisions, the works council has the right to participate in decision-making under Section 87(1)(2) of the Works Constitution Act (BetrVG) regarding the start and end times of the daily workday, including breaks, as well as the distribution of working hours across the individual days of the week. The specific details should be examined on a case-by-case basis.  <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t<details id=\"e-n-accordion-item-7233\" class=\"e-n-accordion-item\" >\n\t\t\t\t<summary class=\"e-n-accordion-item-title\" data-accordion-index=\"4\" tabindex=\"-1\" aria-expanded=\"false\" aria-controls=\"e-n-accordion-item-7233\" >\n\t\t\t\t\t<span class='e-n-accordion-item-title-header'><div class=\"e-n-accordion-item-title-text\"> Is PEP software also suitable for small businesses? <\/div><\/span>\n\t\t\t\t\t\t\t<span class='e-n-accordion-item-title-icon'>\n\t\t\t<span class='e-opened' ><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-minus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h384c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t\t<span class='e-closed'><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-plus\" viewBox=\"0 0 448 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M416 208H272V64c0-17.67-14.33-32-32-32h-32c-17.67 0-32 14.33-32 32v144H32c-17.67 0-32 14.33-32 32v32c0 17.67 14.33 32 32 32h144v144c0 17.67 14.33 32 32 32h32c17.67 0 32-14.33 32-32V304h144c17.67 0 32-14.33 32-32v-32c0-17.67-14.33-32-32-32z\"><\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t<div role=\"region\" aria-labelledby=\"e-n-accordion-item-7233\" class=\"elementor-element elementor-element-6b75655 e-con-full e-flex e-con e-child\" data-id=\"6b75655\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-d1042c8 elementor-widget elementor-widget-text-editor\" data-id=\"d1042c8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Yes, provided the staff scheduling is sufficiently complex. It\u2019s not just the number of employees that matters. Even smaller companies can benefit from digital staff scheduling when they need to coordinate rotating shifts, multiple work locations, various part-time arrangements, or frequent changes. On the other hand, for very simple and consistent work schedules, a more streamlined solution may suffice.   <\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-ffacaa0 e-flex e-con-boxed e-con e-parent\" data-id=\"ffacaa0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-fcbf039 elementor-author-box--layout-image-left elementor-author-box--align-left elementor-widget elementor-widget-author-box\" data-id=\"fcbf039\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"author-box.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-author-box\">\n\t\t\t\t\t\t\t<a href=\"https:\/\/www.linkedin.com\/in\/jonathanmartinde\/\" class=\"elementor-author-box__avatar\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t\t<img decoding=\"async\" src=\"https:\/\/zmi.de\/wp-content\/uploads\/2026\/08\/1781093634806-300x300.jpeg\" alt=\"Picture of Jonathan Martin\" loading=\"lazy\">\n\t\t\t\t<\/a>\n\t\t\t\n\t\t\t<div class=\"elementor-author-box__text\">\n\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/www.linkedin.com\/in\/jonathanmartinde\/\" rel=\"nofollow noopener\" target=\"_blank\">\n\t\t\t\t\t\t<h4 class=\"elementor-author-box__name\">\n\t\t\t\t\t\t\tJonathan Martin\t\t\t\t\t\t<\/h4>\n\t\t\t\t\t<\/a>\n\t\t\t\t\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-author-box__bio\">\n\t\t\t\t\t\t<p>Jonathan Martin is a managing partner at ZMI GmbH. For many years, he has been working in the fields of time tracking, HR software, access control, and the digitization of HR processes. In his articles, he provides practical insights into current developments, legal requirements, and digital solutions for businesses.  <\/p>\n\t\t\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Staff Scheduling: Here&#8217;s What It&#8217;s All About: What staff scheduling encompasses and coordinates When Is Digital PEP Software Worth It? How Digital PEP Software Makes Everyday Work Easier What benefits does the integration with time tracking offer? What Companies Should Consider When Selecting Software Staff scheduling (PEP) organizes when which employees will perform which tasks [&hellip;]<\/p>\n","protected":false},"author":14,"featured_media":31065,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1,157],"tags":[],"class_list":["post-31068","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-general","category-hr-know-how-2"],"acf":[],"_links":{"self":[{"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/posts\/31068","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/users\/14"}],"replies":[{"embeddable":true,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/comments?post=31068"}],"version-history":[{"count":1,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/posts\/31068\/revisions"}],"predecessor-version":[{"id":31069,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/posts\/31068\/revisions\/31069"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/media\/31065"}],"wp:attachment":[{"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/media?parent=31068"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/categories?post=31068"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/zmi.de\/en\/wp-json\/wp\/v2\/tags?post=31068"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}